Congressionally Directed Assistance
The resulting assistance instruments support a variety of Congressional priorities.
DoD awards the appropriate assistance instruments for the Congressionally
Fiscal Year 2009: Congressionally identified assistance includes awards to organizations that traditionally support DoD families and activities (such as the American Red Cross and United Services Organization, the US Military Paralympics) and military museums, and military related educational institutions.
Fiscal Year 2010: Congressionally identified assistance includes awards to organizations such as Red Cross, US Military Paralympics, the Go for Broke Education Organization, National World War II Memorial, and other awards for military museums and military related educational organizations.
Fiscal Year 2011: This is dependent on Congressional direction stated in the annual Defense Appropriations Act.
The Department of Defense provides the military forces needed to deter war and protect the security of the United States through five major areas: peacekeeping and war-fighting efforts, Homeland Security, evacuation and humanitarian causes.
Program Accomplishments
Not Applicable.
Uses and Use Restrictions
Uses and use restrictions may vary in accordance with the nature of the assistance identified in DoD"s annual appropriations act.
DoD takes appropriate account of other appropriate sources of supporting information consistent with its authority, such as related conference report(s), committee print(s), and explanatory statement(s).
Eligibility Requirements
Applicant Eligibility
Types of organizations that may apply vary with the statutory requirements and appropriate sources of supporting information.
Examples of organizations that have received assistance include nonprofit organizations, educational institutions, memorial organizations, local governments and cultural organizations.
Merit-based or competitive processes are followed when applicable.
Beneficiary Eligibility
Beneficiary Eligibility (082):
Eligible beneficiaries are determined in accordance with the applicable statutory authorization.
Credentials/Documentation
Costs will be determined in accordance applicable regulations, applicable cost principles and appropriate OMB guidance (such as OMB Circular A-21 for educational institutions). Applicants may be required to demonstrate that they have the appropriate background, training, experience, and/or equipment to carry out the purposes of the Congressionally designated assistance. Depending on the circumstances, other requirements may be imposed consistent with DoD s authority at the discretion of the responsible DoD Grants Officer to ensure Congressional intent is carried out. OMB Circular No. A-87 applies to this program.
Aplication and Award Process
Preapplication Coordination
The responsible DoD Grants Officer generally will engage in appropriate pre-application assistance on a case-by-case basis, depending on the needs of the applicant and nature of the subject assistance.
Generally the purposes of the directed grants are not of the nature to require environmental impact information.
However, in the event that a grant is directed to a purpose that is environmentally sensitive an EIS could be required.
Environmental impact information is not required for this program.
This program is excluded from coverage under E.O.
12372.
Application Procedures
This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110. Applicants generally will be directed to use http://www.grants.gov ("Grants.gov") to obtain the necessary electronic forms for applying for the subject assistance. At the appropriate time, the responsible DoD Grants Officer will notify the successful applicant in writing of DoD s intent to make an award pursuant to statutory authority.
Award Procedures
Although assistance awards for Congressionally identified purposes typically are not implemented in the context of existing DoD programs, award procedures may be subject to statutory requirements governing competition for such awards, as implemented in DoD regulations. DoD will administratively evaluate the adequacy of the applicant s plan to fulfill the Congressionally specified purpose. If the plan is adequate, and relevant audit(s) do not disclose any issues, DoD will proceed with award.
Deadlines
Not Applicable.
Authorization
Department of Defense Appropriations Act (annual).
Range of Approval/Disapproval Time
Approval time varies and depends in part on how quickly DoD obtains the required information and forms. Awards may be made at any time throughout the year(s) for which funding is lawfully available.
Appeals
None.
Renewals
None, unless authorized by Congress in the relevant or subsequent appropriations acts.
Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
The terms of the assistance shall be determined at time of award. The length and time-phasing of the assistance will be stated in the assistance instrument and appropriately limited by the lawful availability of funds. See the following for information on how assistance is awarded/released: Mutually agreeable schedule for release of funds.
Post Assistance Requirements
Reports
Program reports are not applicable.
The SF425 is used for financial reporting.
DoD includes financial reporting requirements in the terms and conditions of the assistance instruments.
Generally, DoD requires quarterly reports.
However, other reporting requirements may be imposed at the discretion of the responsible DoD Grants Officer, but no more often than quarterly.
DoD includes progress reporting requirements in the terms and conditions of the assistance instruments.
Generally, DoD requires quarterly reports.
However, other reporting requirements may be imposed at the discretion of the responsible DoD Grants Officer, but no more often than quarterly.
Expenditure reports are not applicable.
A Program Officer reviews each progress report to track progress toward project descriptions and goals established during the application process.
For construction grants, site visits may be necessary to review progress toward established goals.
Audits
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Assistance awards are subject to inspections and audits by any authorized representative of the Federal government. DoD generally will require a copy of the designated recipient s most recent audit. However, the responsible DoD Grants Officer may require other audits, consistent with applicable regulations and OMB guidance. Further, the Grants Officer may request assistance in reviewing such audits from any appropriate agency of the Federal government.
Records
Recipients must keep thorough financial records, including (but not limited to) all documents supporting entries in accounting records. Financial records must be thorough enough for the responsible DoD Grants Officer or any other authorized representative of the Federal government to determine whether or not the assistance funds were expended consistent with the purpose of the subject assistance. Recipients must maintain all such records in accordance with the requirements in applicable OMB guidance, as implemented in the DoD Grant and Agreement Regulations.
Financial Information
Account Identification
97-0010-0-1-120 - Annual O & M funding.
Obigations
(Project Grants) FY 09 $75,000,000; FY 10 est $78,000,000; FY 11 est $0 - The annual Defense Appropriations Act reveals the amount for these directed awards.
Range and Average of Financial Assistance
Dependent on the language and direction found in the annual Defense Appropriations Act.
Regulations, Guidelines, and Literature
DOD Grants and Agreements Regulations and applicable OMB Circulars.
Information Contacts
Regional or Local Office
None.
Headquarters Office
Karen Rooney, 1155 Defense Pentagon
RPN 12063
, Washington , District of Columbia 20301 Email: karen.rooney@whs.mil Phone: (703) 588-1922 Fax: (703) 588-1990.
Criteria for Selecting Proposals
Not Applicable.
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