National Special Security Event
The Secretary of the U.S.
Department of Homeland Security designates events of national significance NSSE based on factors including, but not limited to: anticipated attendance by U.S.
officials and foreign dignitaries; the size of the event; and, the significance of the event.
By statute, the United States Secret Service (USSS) is designated as the lead federal agency for planning, coordinating, and implementing security operations at NSSE, in accordance with 18 U.S.C.
§ 3056.
The FY 2012 NSSE Grant Program was developed by FEMA in coordination with USSS.
The funding made available under this FOA will reimburse the actual costs to State and local governments for providing emergency management, public safety, and security at events, as determined by the Administrator of the Federal Emergency Management Agency, related to the presence of a NSSE.
The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.
Program Accomplishments
Not Applicable.
Uses and Use Restrictions
Planning - Planning, training and costs associated with implementing intrastate or
interstate mutual aid agreements for prevention, protection, mitigation,
response and recovery activities directly related to the NSSE.
Personnel -
Personnel overtime and backfill costs for security, public safety,
emergency management, fire and emergency medical services, including
training and exercise directly related to the NSSE Organization.
Program management - Activities that facilitate shared situational awareness between the public and private sectors.
Operational support, including for select operational expenses associated with increased security measures at critical infrastructure sites under Title32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all resources that are part of the standard National Guard deployment package.
Management and Administration (M&A) activities
Equipment
Hiring of permanent personnel
Expenditures for items such as general-use software (word processing,
spreadsheet, graphics, etc.), general-use computers and related
equipment (other than for those associated with preparedness or
response functions), general-use vehicles, licensing fees, weapons
systems and ammunition
Activities unrelated to the completion and implementation of the FY 2012
NSSE Grant
Costs incurred as a result of normal agency activities (e.g.
salaries
incurred during normal hours for security-related operations that do not
require overtime or to backfill a position)
Consumable costs, such as fuel expenses, are not allowed except as part
of the standard National Guard deployment package
Other items not in accordance with allowable costs listed above
Construction and renovation.
Eligibility Requirements
Applicant Eligibility
All 56 States and territories and local governments that host an NSSE that will occur prior to September 30, 2013, are eligible to apply for NSSE Grant Program funds.
Beneficiary Eligibility
All 56 States and territories and local governments that host an NSSE that will occur prior to September 30, 2013, are eligible to apply for NSSE Grant Program funds.
Credentials/Documentation
No Credentials or documentation are required. OMB Circular No. A-87 applies to this program.
Aplication and Award Process
Preapplication Coordination
Preapplication coordination is not applicable.
Environmental impact information is not required for this program.
This program is excluded from coverage under E.O.
12372.
Application Procedures
This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110.
Award Procedures
Upon approval of an application, the award will be made in the form of a grant. The date the approval of award is entered in the system is the "award date." Notification of award approval is made through the ND Grants system through an automatic e-mail to the grantee point of contact listed in the initial application. Once an award has been approved and recorded in the system, a notice is sent to the authorized grant official. Follow the directions in the notification to accept your award documents. The authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under Federal awards.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Authorization
Title VI, Section 1653 of the Department of Defense and Full-Year Continuing Appropriations Act of 2011 (Public Law 112-10), Public Law 112-10, as amended by Department of Homeland Security Appropriations Act of 2013 , Public Law 113-6.
Range of Approval/Disapproval Time
FEMA intends to make awards within 90 days of receiving a complete application, and no later than September 30, 2012.
Appeals
Not Applicable.
Renewals
Not Applicable.
Assistance Considerations
Formula and Matching Requirements
This program has no statutory formula.
This program has no matching requirements.
This program does not have MOE requirements.
Length and Time Phasing of Assistance
The NSSE Grant Program is a cost-reimbursement program; requests for reimbursement must be submitted to FEMA no later than 120 days after the NSSE or 30 days before the end of the fiscal year, whichever date occurs first. Period of Performance: The period of performance of this grant is 90 days, defined as the 60 days prior to and the 30 days after the NSSE. See the following for information on how assistance is awarded/released: As part of the FY 2012 NSSE Grant application process, each eligible State and local government scheduled to host an NSSE and applying for NSSE grant funds must develop a Budget Detail Worksheet. Based on FEMA s initial review of the Standard Form 424, FEMA will determine whether an application should proceed further and the applicant will be notified to complete their submission by fulfilling additional application requirements (e.g., budget, Investment Justification, Work Plan, etc.).
Post Assistance Requirements
Reports
No program reports are required.
No cash reports are required.
Performance Progress Report (SF-PPR).
Awardees are responsible for providing updated performance reports using the SF-PPR (OMB Approval Number 0970-0334) on a semi-annual basis.
The SF-PPR is due within 30 days after the end of the reporting period (July 30 for the reporting period of January 1 through June 30; and January 30 for the reporting period of July 1 through December 31).
The SF-PPR can be accessed online at http://www.na.fs.fed.us/fap/SF-PPR_Cover%20Sheet.pdf.
Grantees will be required to report on progress towards implementing plans described in their application.
State Preparedness Report (SPR) Submittal.
Section 652(c) of the Post-Katrina Emergency Management Reform Act of 2006 (Public Law 109-295), 6 U.S.C.
§752(c), requires any State that receives Federal preparedness assistance to submit an SPR to FEMA.
States that submitted the most recent SPR in December 2011, would meet this requirement to receive funding under the FY 2012 NSSE.
Biannual Strategy Implementation Reports (BSIR).
Grantees are responsible for completing and submitting the BSIR reports, as a compliment to the Quarterly Progress Report (programmatic performance report/SF-PPR).
The BSIR is due within 30 days after the end of the reporting period (July 30 for the reporting period of January 1 through June 30; and January 30 for the reporting period of July 1 through December 31).
Updated obligations and expenditure information must be provided within the BSIR to show progress made toward meeting strategic goals and objectives.
The first BSIR is not due until at least six months after the award notice has been received by the grantee.
Federal Financial Report (FFR) - required quarterly.
Obligations and expenditures must be reported on a quarterly basis through the FFR (SF-425).
A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs.
Future awards and fund draw downs may be withheld if these reports are delinquent.
The final FFR is due 90 days after the end date of the performance period.
FFRs must be filed electronically through the Payment and Reporting System (PARS.)
Grant Close-Out Process.
Within 90 days after the end of the period of performance, grantees must submit a final FFR and final progress report detailing all accomplishments throughout the period of performance.
After these reports have been reviewed and approved by FEMA, a close-out notice will be completed to close out the grant.
The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR.
The grantee is responsible for returning any funds that have been drawn down but remain as unliquidated on grantee financial records.
Monitoring.
Grant recipients will be monitored periodically by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met.
Monitoring may be accomplished through a desk-based review, on-site monitoring visits, or both.
Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions and other support may be needed.
Audits
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records
See Funding Opportunity Announcement.
Financial Information
Account Identification
70-0560-0-2-453.
Obigations
(Project Grants) FY 12 $7,500,000; FY 13 est $4,619,706; and FY 14 Estimate Not Available
Range and Average of Financial Assistance
No Data Available.
Regulations, Guidelines, and Literature
FY2012 NSSE FOA (anticipated, grants.gov)
Information Contacts
Regional or Local Office
None.
Headquarters Office
Department of Homeland Security /FEMA Grant Programs Directorate(GPD) 500 C Street S.W., Washington, District of Columbia 20472 Email: ASK-GMD@dhs.gov Phone: (1-866) 927-5646
Criteria for Selecting Proposals
Designation of event by the Secretary of Homeland Security.
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